From chat to automationStep by step, under your control.
First controlled access with visibus Chat, then your systems in the chat, then processes that run without anyone typing. Every stage rests on the same promise: your data stays in a controlled space.
visibus grows with you.
This is what an expansion path could look like:
Access
Controlled AI for the whole team: all models, your own instance, one invoice.
Company knowledge
The chat knows your company - manuals, contracts, processes.
Assistants
Ready-made helpers for recurring tasks, with their own brief and knowledge connection.
Your systems in the chat
The chat reads from your tools: look up an order, check stock, find a customer.
Automation
Processes run without anyone typing - on your own server.
Agents
Multi-step processes, assisted and with approval at the right points.
Across all stages
Enablement & training
Onboarding, AI basics, and prompt templates per department - so the team actually uses the tools.
Governance & reporting
Budget limits, usage and cost reports, logged configuration changes - one point of control for everything.
More capability, same control. Stages 1 to 3 are available today; stages 4 to 6 we tailor to your business.
Stage 4
Your systems in the chat.
Your employees ask in plain language, and the chat answers directly from your own systems, whether ERP, inventory, CRM or ticketing. Nobody has to open a form, trigger an export or hunt for a number.
visibus Chat · demo ERP of Muster Metallbau AG
Asked the open question "Which items will run short soon?", the assistant combines around twenty queries into a demand forecast - without anyone having programmed that analysis.
Fictional company, invented data. See it live in the AI check.
Read first
The chat queries your systems. We only build write access where you explicitly want it - with an approval step.
Only what you release
The system knows exactly the queries we connect - five in the demo. Everything else stays invisible. Who may use them, you control per group.
Open standard
Connections run via MCP, an open industry standard. What we connect for you belongs to you and works with other AI tools too.
Does it work with your system? If it has an interface, yes - as a project; we clarify the effort in conversation.
Stage 5
Automation on your own server.
Recurring processes run on an automation server that belongs to you. The same logic as the chat: your server, your data, your control - we set it up and operate it.
Your server
You order your own server from a provider in Germany or the EU and grant us access.
We set it up
We install the automation tool, build your processes, and test them with you before they go live.
We operate it
Updates, monitoring, adjustments - ongoing. The server stays in your account; we're the service provider on it.
Billing: a project per process plus monthly operation.
What a process actually does
Nine examples from everyday operations, by department. Which one comes first for you becomes clear in conversation.
Invoice intake
Supplier invoice recognized in the mailbox, data extracted, sent to the person responsible for approval - then into accounting.
Payment reminders
Open items are reminded after the due date, the tone follows the stage, and accounting gets the feedback.
Quote follow-up
If a quote goes unanswered, the salesperson receives a reminder after a few days, including a draft follow-up email.
Order status to customers
Status change in the system, message to the customer - automatically and in the right tone.
Stock alert
If an item falls below minimum stock, purchasing receives a notification with a reorder proposal.
Inquiry triage
Support request categorized, reply draft created, assigned to the right person - a human approves.
New employee onboarding
Start date recorded, checklist created, access requested, welcome email sent.
Weekly cockpit
Key figures from ERP and accounting every Monday as a short report - without anyone opening Excel.
Deadlines in view
Contract expirations and notice periods are flagged 60 days in advance.
Ready-made building blocks for your processes
Most processes consist of a few recurring building blocks: notification, report, monitoring, document. Five examples, adapted to your systems - and extended with whatever else your business needs.
Inquiry intake
Incoming inquiries are confirmed, reported internally, and filed.
Monthly status report
Usage and costs per instance go automatically to the person responsible.
Server monitoring
Load and services in view. On failure, a notification goes out immediately, and individual services restart on their own.
Backup checks
Backups run automatically and report failed runs.
Documents via chat
Handover record, quote, or manual are produced on request in the chat as a PDF.
All five building blocks run in visibus' own operations.
Stage 6
Agents: assisted, not autonomous.
Multi-step processes that operate tools - in a controlled space, with human approval at the right points.
The agent drafts, you approve
The result is always something reviewable: a draft, a proposal, a document. We don't promise full autonomy.
Read freely, write with confirmation
Nothing destructive without a human. You define which steps require approval.
Traceable
You see what was queried and what was proposed before you decide.
The tools behind it
You don't need to know these tools - that's our job. We pick what fits your situation and set it up.
n8n
Visual workflows on your own server - transparent and adjustable.
MCP
Open standard for system connections - ERP, CRM, ticketing. No lock-in.
visibus Chat
AI as a building block: reads, summarizes, drafts - with the same models and the same control as in the chat.
No chaos. No risk.
We analyze first
Before we automate, we understand your processes. Sometimes clarity in the process is a bigger win than the automation itself.
We build, you review
Every process is tested with you before it goes live.
We stay on board
Processes sometimes need adjustments. We're your long-term point of contact.
Which process would you automate first?
In the free AI check, we look together at where your biggest time savings lie - and whether clarity in the process needs to come first.
Free and non-binding. An open conversation, no sales pressure.